Speaker Instructions

Speaker Instructions


Uploading Your Presentation

All speakers must submit their presentations in the Speakers' Ready Room at least 1 hour before the start of their session in order to check their slides with the technical staff and upload the presentation onto the network.

The Speakers' Ready Room (Hall I) is located on Level 1 and will operate during the following hours:

Monday, 15 October08:00 - 18:30
Tuesday, 16 October08:30 - 17:30

 

Speakers can upload their presentations at any time from the beginning of the conference and do not need to wait until the day of presentation. Speakers in morning sessions are strongly advised to pre-load their presentation the day before.

Modification of the presentation is possible at any time prior to the session in the Speakers' Ready Room, until 30 minutes before the session starts.

If combining video films with PowerPoint, please make sure to check it in the session hall where your lecture is taking place during a coffee or lunch break prior to your session, at least 30 minutes before the start of the session - even after checking it in the Speakers' Ready Room.

Alternatively, you may supply your own laptop computer. In such a case please confirm that it has a VGA or a HDMI socket for external signal and come to check it first in the Speakers' Ready Room as soon as you arrive and later on in the session hall where your lecture is taking place during the break prior to your session, at least 30 minutes before the session starts.

 

Preparing Your Slides

Please note that the conference computers in the session halls are being supplied with Office 2013 (at least).

Screen projection ratio in the Halls is 16:9 and all presentation slides need to be in the same ratio.

 Important note for Macintosh users

The instructions above also apply to all Mac users.

In order to use MAC presentations on a PC compatible computer please note that you need to prepare it according to the instructions below, before bringing it to the Speakers' Ready Room:

  • Use a common font, such as Arial, Times New Roman, Verdana etc. (special fonts might be changed to a default font on a PowerPoint based PC).
  • Insert pictures as JPG files (and not TIF, PNG or PICT - these images will not be visible on a PowerPoint based PC).

Alternatively, you may use your own Macintosh laptop computer. In such a case please confirm you provide it with a VGA or a HDMI adaptor for external signal and come to check it first in the Speakers' Ready Room as soon as you arrive and later on in the session hall where your lecture is taking place during the break prior to your session, at least 30 minutes before the session starts.

 

Your Presentation

Your session will begin with a short introduction delivered by the session's chair/moderator. This will be followed by your lecture. Your designated lecture time includes the time for Q&A. Please respect the time limit and leave a few minutes for discussion at the end of your talk. You will have a timer in front of you at the lectern and you are kindly requested to respect the time frame allocated for your lecture. The lecture and discussion times will be monitored by the session Chairperson who also controls the switch between presentations. 

Lectures are not to start early, even if a speaker in the session fails to arrive. Empty time will be filled with discussion.